Employers submitting W-2 forms must file Form W-3 Transmittal of Wage and Tax Statements to the SSA. Filing by the February 02, 2026 deadline is essential to maintain compliance and avoid IRS penalties.
Form W-3 Transmittal of Wage and Tax Statements Deadline Feb 02, 2026. Call +1-866-513-4656 for professional guidance and support.
What Is Form W-3?
Form W-3 is a summary transmittal form submitted alongside W-2 forms to the Social Security Administration (SSA). It provides a consolidated view of total wages, taxes withheld, and the number of W-2 forms issued, helping the IRS and SSA verify employee payroll information.
Details Included on Form W-3
- Total wages, tips, and other compensation paid to employees
- Total federal income tax withheld
- Total Social Security and Medicare wages and taxes
- Total state and local taxes withheld (if applicable)
- Number of W-2 forms submitted
Key Deadlines for Employers
- Deadline to File W-3: February 02, 2026
- Tax Year Covered: 2025
Filing late or with errors can result in penalties and delays. Call +1-866-513-4656 to ensure accurate and timely filing.
How to File Form W-3 Step by Step
- Gather All Employee W-2 Forms – Make sure each W-2 is accurate and complete.
- Fill Out Form W-3 – Sum totals for wages, taxes withheld, and W-2s issued.
- Submit Electronically or by Paper – E-filing is recommended for speed and accuracy.
- Retain Copies – Keep all W-2s and the W-3 for at least four years.
Consequences of Late or Incorrect Filing
- IRS penalties for late submissions
- Processing delays for employee W-2s
- Potential audits or notices from SSA
Best Practices for Accurate W-3 Filing
- Verify all totals for wages and taxes before submission
- Check the accuracy of each employee’s W-2
- File early to avoid mistakes and delays
- Use payroll software to simplify calculations and e-filing
Final Takeaway
Filing your Form W-3 Transmittal of Wage and Tax Statements by February 02, 2026 ensures IRS and SSA compliance, prevents penalties, and ensures smooth employee payroll processing.
Call +1-866-513-4656 for expert W-3 filing support and compliance assistance.
FAQs
1. Who is required to file Form W-3?
All employers issuing one or more W-2 forms to employees must file Form W-3 with the SSA.
2. Can W-3 be submitted electronically?
Yes, electronic submission is faster, more secure, and reduces errors.
3. What are the penalties for late W-3 filing?
Late or incorrect W-3 filing can result in IRS penalties and delays in employee W-2 processing. Call +1-866-513-4656 for guidance.
4. How long should I keep W-3 records?
Employers should retain W-3 and W-2 records for at least four years for compliance and audit purposes.
